Office Administrator
Casual / part-time based in Brisbane

About Polymathian

At Polymathian, we apply Industrial Mathematics to complex problems faced by industry to transform the way companies run their business operations. Our hosted software solutions drive better business decisions that add significant value to ultimately revolutionise the way industry operates.

We work in a wide range of industries including: Mining, Rail, Maritime, Energy, Agriculture, and Oil & Gas, for some of the world’s largest companies.

At Polymathian we offer a great workplace that combines exceptional colleagues, a culture that values innovation, the chance to work on exceptionally difficult problems across a wide range of industries all using the latest technology.

About the Role

Polymathian is looking for a part-time experienced professional to assist with supporting the daily administrative and operational tasks of the business. This role will be based at our head office in Brisbane to support the growing needs of the senior leadership team and various product groups across all facets of the business.

We are looking for a highly motivated, organised and enthusiastic team player to make a positive impact within our business. The candidate must possess excellent written and verbal communication skills coupled with the ability to prioritise their workload.

If you are a looking to join a dynamic and fast-moving transformational technology company, we want to hear from you.

Job Details

  • 15-20 hours a week, required daily
  • On-site at our South Brisbane office
  • Eligible candidates must have full rights to work in Australia


  • Plan, organise and provide support in the organisation of internal and external events, training and meetings
  • Execute various administrative and or supportive tasks on behalf of the managers and co-workers within the office
  • Manage office stationery, consumables, equipment and furniture
  • Maintain a clean and organised office environment ensuring adherence to OH&S standards
  • Assist the weekly sales and marketing processes to ensure timely reporting to support stakeholders
  • Plan and organise the travel requirements of the business
  • Answer and assist with all phone enquiries
  • Assist with collation of expense claims and general accounting tasks
  • Assist with HR related tasks to support the growth of the business
  • Assist with documentation and support systems that are both used internally and externally

About You

  • Minimum 2+ years' experience in office reception & administration role
  • Advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
  • Excellent verbal and written communication skills
  • Ability to operate with minimal direction, prioritise work requirements and effectively manage time
  • Capability to exercise initiative, problem solve and manage multiple issues simultaneously
  • Confidentiality assured for all documentation and meetings
  • Tertiary level qualifications
  • Exposure to heavy industries such as Mining, Supply Chain, Rail, Energy, Oil & Gas or Maritime industries
  • Experience with online software such as Confluence, Jira, Wordpress, Hubspot or Mailchimp
  • Experience with managing social media channels

Benefits and Perks

  • Company funded social events throughout the year
  • Catered Friday lunch
  • Centrally located close to transport and the CBD
We're still a small business, albeit growing rapidly; if you like the challenges and unique aspects of working in small teams, enjoy enormous autonomy, and you're adaptable enough to help out other teams and other aspects of the business, you'll fit in perfectly.

How To Apply

Send your application to Be sure to include:

  • CV
  • Cover Letter

Brisbane Office: 76 Ernest St , South Brisbane

Full Time

Eligible candidates must have full rights to work in Australia